Organization of Institutional Records
Major Record Groups (RG)

Record Groups are the major organizational divisions for institutional records. VMI records date from the opening of the Institute in 1839. Records are transferred from offices to the Archives only after they become inactive/historical - current and actively used records are housed in the offices creating them. Some archived institutional records are covered by FERPA, other privacy law, and other statutory restrictions, and are not available for research.

This Record Group (RG) list provides a broad outline of institutional records holdings and does not list subgroups, records series, or individual files within series. Researchers interested in historical VMI records should check the Archives Catalog or contact the VMI Archives to consult about a specific topic. Researchers should cite the RG title in addition to the number.

  • RG 001 Board of Visitors  
  • RG 002 Office of the Superintendent
  • RG 003 Office of the Deputy Superintendent for Academics and Dean of the Faculty
  • RG 004 Office of the Deputy Superintendent for Finance, Administration & Support
  • RG 005 Communications and Marketing (historically, known as Public Relations)
  • RG 006 Institute Publications and Printed Material
  • RG 007 Photographs and Media
  • RG 008 Cadet Life, Organizations, and Activities
  • RG 009 Intercollegiate Athletics
  • RG 010 Office of the Commandant of Cadets
  • RG 011 Assessment and Institutional Research
  • RG 012 Registrar and Student Records (Modern)
  • RG013 Historical Alumni, Faculty and Other Biographical Files
  • RG014 Affiliated Organizations (Printed material/historical records only)
  • RG015 Special Events
  • RGMISC Miscellaneous Records not classified elsewhere