Office Manager/Administrative Assistant- Office of Career Services

Posted Friday, June 7, 2024

The VMI Office of Career Services is seeking candidates for a full-time Office Manager/Administrative Assistant position. This position reports to the Director of Career Services and provides planning and coordination of business management, event management, administrative, and support services for the office.

Job Duties:

• Greet and assist all incoming visitors in a friendly and welcoming manner and direct them to appropriate office resources.
• Coordinate on-Post employer recruitment program, career fair events, and related employer services.
• Provide management for office online technology applications such as Handshake.
• Manage event planning logistics and implementation.
• Coordinate the career resources materials, both print and on-line.
• Manage annual data collection efforts for the office.
• Assist with coordination of the cadet assistant work duties.
• Maintains confidentiality of student records per university policy, and local, state, and federal laws.
• Oversees incoming phone and e-mail communications.
• Assist with office assessment activities.
• Other duties as assigned.

Minimum Qualifications:

• Experience with Microsoft Office Suite, particularly Microsoft Excel and Microsoft Outlook.
• Experience in budget administration, including calculating and reconciling budgets.
• Experience in organizing data and establishing and maintaining files in automated and paper formats.
• Ability to conduct research, prepare summaries of findings, and develop recommendations.
• Ability to compose and prepare correspondence and complete reports and forms.
• Ability to plan and schedule administrative support for programs and events.

Preferred Qualifications:

• College level coursework, especially in accounting and business, or equivalent applicable experience or training.
• Experience with event management, including logistics and implementation.

Salary based on qualifications and experience.

Please apply online at: Office Manager/Administrative Assistant - Office of Career Services- Job Application

In addition to application, please include a cover letter, resume, and contact information for 3 professional references.

Applications accepted until position is filled.

In a continuing effort to enrich its academic environment and provide equal educational and employment opportunities, VMI encourages women, minorities, disabled individuals and veterans to apply. AmeriCorps, Peace Corps and other national service alumni are also encouraged to apply. VMI will provide reasonable accommodation to qualified individuals with documented disabilities to ensure equal access and equal opportunities with regard to employment, educational opportunities, programs and services

Contact:
Human Resources
hroffice@vmi.edu
540-464-7322