Executive Assistant for Strategic Enrollment Management

Posted Thursday, January 30, 2025

Provide high-level administrative support by handling information requests, performing administrative functions, and assist with data collection and management. Please note: this is a grant-funded position.

The Executive Assistant for Strategic Enrollment Management will serve as the focal point for visitors, employees, and cadets for the offices of Admissions, Financial Aid, and Cadet Marketing. The position will serve as the point of contact for Enrollment Management and be responsible for aiding with data validation and entry, managing primary telephone lines and email for multiple offices, provide general and routine office support such as correspondence, calendars, budget and purchasing, provide support to cadets and families as well as colleagues, and perform other duties that become necessary.

Other Duties and Responsibilities Include:

• Provide information to cadets, families, employees, etc. relating to Enrollment Management or other college matters via Post-wide utilizing various software (Colleague, Element 451, Nelnet, etc.).
• Perform data integrity checks, data entry, and data validation into applicable software to include, but not limited to, Colleague, Element 451, Nelnet, 25Live, Microsoft products, Etrieve, etc. across the spectrum of Enrollment Management.
• Assist with procurement, travel arrangements, coordination of meetings, inventory, and overall maintenance of the office.
• Ensure timely response to calls, emails, mailings, etc. and providing high quality, friendly, accurate and efficient service.
• Provide staff coverage for the department within Enrollment Management and posses full knowledge of the departments roles and responsibilities to provide such coverage.
• Respond to cadet questions, problems and requests, resolve issues concerning admissions or financial aid, referring callers to other appropriate personnel as necessary.
• Maintain knowledge of academic curricular programs and in-depth knowledge of the admissions processes, requirements for international students, financial aid (including Veteran Benefits), and other relevant areas.
• Assist parents with the rights and procedures regarding FERPA.

Requirements:

• At least two-years of full-time or full-time equivalent experience in office management, office administration, or related
• Associate’s degree
• Experience with CRM’s, Student Information Systems, etc.
• Experience within higher education preferred.
• Excellent interpersonal, written, and verbal communication skills
• Excellent customer service skills
• Proficiency with Microsoft Office
• Superior organizational, time management skills and ability to pay attention to detail with the ability to multitask in a high traffic environment
• Ability to work independently and with a team
• This is a grant funded position

Candidates can apply at: Executive Assistant- Job Application

VMI is an Equal Opportunity Employer; in a continuing effort to enrich its academic environment and provide equal education and employment opportunities, VMI encourages women, minorities, disabled individuals, and veterans to apply. AmeriCorps, Peace Corps, and other national service alumni are also encouraged to apply. VMI will provide reasonable accommodation to qualified individuals with documented disabilities to ensure equal access and equal opportunities with regard to employment, educational opportunities, programs, and services.

Contact:
Human Resources
hroffice@vmi.edu
540-464-7322