Satisfactory Academic Progress Policy

I. Purpose

The establishment of a Satisfactory Academic Progress policy at the Virginia Military Institute (VMI) is mandated by the Department of Education in order to be eligible for Federal Title IV aid.  All schools that receive these funds must have a reasonable policy for monitoring that progress.  The Department considers a satisfactory academic progress policy to be reasonable if it meets both the qualitative and quantitative criteria established by the school.

II. Definitions

  • Regular semester denotes fall term or spring term
  • Full-time student in enrolled in at least 12 credit hours per semester
  • Completed semester hours are hours successfully completed with a passing grade
  • Attempted semester hours are hours attempted and successfully completed or not successfully completed. Attempted semester hours include incompletes, official withdrawals, unofficial withdrawals, unsatisfactory grades, failing grades, repeated and audited courses.
  • Title IV funds include Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal Direct Subsidized, Unsubsidized and PLUS Loans and Federal Perkins Loans.
  • Academic year reflects fall semester, spring semester and summer I, summer II and Summer Transition Program for first-year students. 

III. Requirements

The eligible Title IV applicant at VMI must meet all of these minimum requirements:  qualitative, quantitative and maximum timeframe as defined below.  More detailed information is provided in the Academic Standards as published by the Registrar’s Office and approved by the Deputy Superintendent for Academics.

  • Qualitative Requirement. Minimum cumulative grade point average (GPA) per established academic standards.  See Academic Standards.
  • Quantitative Requirement. Successful completion of 24 new semester hours each academic year and cumulative hours as provided in the Academic Standards.
  • Maximum Timeframe. All cadets must complete program requirements within 10 regular semesters.

Notification. VMI measures Satisfactory Academic Progress at the end of each spring semester. The Financial Aid Office suspends Federal Title IV aid and notifies each cadet who fails to meet any of the three measures of academic progress (qualitative, quantitative, and maximum timeframe).  

Appeal. A cadet has the right to appeal the decision to suspend Title IV eligibility based on failure to meet minimum standards of academic progress. The Financial Aid Office provides the appeal form and reviews each appeal promptly and notifies the cadet of its decision.  Cadets are limited to one financial aid appeal per cadetship.  2018-2019 SAP Appeal Form

Categories for appeal consideration include: 

  • Medical (Injury/Illness of cadet)
  • Death of a relative (immediate family member)
  • Military service/mobilization
  • Other special circumstances 

Reinstatement. A cadet who is not making satisfactory academic progress and loses Title IV eligibility may attend VMI without the benefit of Title IV aid if the cadet is otherwise eligible to enroll. If the cadet’s academic progress improves and meets the standards of satisfactory academic progress, eligibility for Title IV aid will be reinstated for the following regular term.

IV. Applicability

This policy shall apply to all enrolled cadets.